City Council Minutes- January 24, 2017

Monroe City Council Legal and Regular Session
January 24, 2017
6:00 p.m.
City Council Chambers-City Hall
MINUTES

There was a legal and regular session of the City Council of the City of Monroe, Louisiana held this date at the Council’s regular meeting place, the Council Chamber, City Hall Building 1st Floor, 400 Lea Joyner Memorial Expressway, Monroe, Louisiana.

Council members present:  Ms. Woods, Mrs. Ezernack, Mr. Echols, Mr. Wilson

Council member (s) absent:  Mr. Clark

Chairman Echols stated the Invocation/Pledge would be led by Mr. Wilson’s designee, Minister Kevin Horne, True Vine Baptist Church.

Chairman Echols proceeded by acknowledging the time for Special announcements and/or Communications.

1.  Mrs. Ezernack welcomed each one for their attendance and to see how our government works.

2.  Ms. Woods welcomed each one present; she welcomed Chief Williams back and she thanked the MFD for the ceremony of the new vehicles; she expressed her thanks to Public Works for their work during the floods and thanked Country and his crew, Dan Curvin,  Larry Thompson.  She announced and encouraged the community to attend the Resource Fair to be held Saturday, January 28, 2017, 9am-3pm at the Public Safety Center on 165 South, sponsored by FEMA.

3.  Mr. Wilson thanked Rev. Horne for the Prayer; he thanked Ms. Willie Mae Williams , Supervisor of garbage for getting the debris along with Mr. Kelvin Turner, Beautification Supervisor; he thanked the Mormon Helping Hand group for their assistance at the Zoo; he introduced the plan to reach the Youth and the slogan is Each One Must Reach One and it is the Four plus Four plan for positively impacting our Youth at Risk; he met with Judge Alvin Sharp to share with him what is going on in District’s 3,4,5 and he met with School Board Member Mr. Darryl Berry, their first meeting for the Four plus Four plan is scheduled for March 8, 2017 at 5:45 p.m. Powell Recreation Center, located in School Board District 4 (Mr. Berry’s School District).

4.  Mayor Mayo had no communications.

5.  Mr. Echols thanked the Administration, Christian Creed, and also an act of donation of over 1200 crepe myrtle trees that will be planted over the next several months and will be planted throughout the city; he thanked Trey’s Landscaping, Ouachita Green, Keep Monroe Beautiful, Keep Ouachita Beautiful, Keep West Monroe Beautiful and several other organizations that have helped with beautification and enlisted help from volunteers; he thanked public works for planting some of the trees; he said with the spring rains coming soon, asked citizens to be cautious and keep ditches clean, and clean out culverts or call and let the city know;  Mr. Echols reminded anyone if they wanted to speak on any matter not germane to the agenda to sign the sheet in the back of the Council Chamber and they will have three minutes to speak at the end of Council meeting.

Upon a motion of Mr. Wilson and seconded by Ms. Woods, the minutes of the Legal and Regular session of January 10, 2017 were approved unanimously. (There were no comments from the public).

PRESENTATION:         NONE.

PUBLIC HEARINGS:        NONE.

PROPOSED CONDEMNATIONS:

1.  816 Louise Anne Avenue (D4)(Curatorship – Owner Carolyn January).   Upon a motion by Mr. Wilson, second by Mrs. Ezernack and unanimously approved for property owner to be given 30 days or February 23, 2017,  in which to bring the structure into compliance with the code or demolish the structures and clean the lot. (There were no comments from the public).

Comments:

Mrs. Robinson, Chief Code Enforcement Officer, explained the condition of the property; there has been no contact with the owner and remodeling was started without a permit and she should have come in talked with her or Mr. Fisher and she hasn’t done it; the property is still blighted; Mr. Wilson asked if the owner had been contacted; Ms. Summersgill said service was done through a curator.

2.  2202 Olive Street (D3)(Curatorship – Owner Eares Kindle Williams).  Upon a motion by Ms. Woods, second by Mr. Wilson and unanimously approved for property owner to be given 30 days or February 23, 2017,  in which to bring the structure into compliance with the code or demolish the structures and clean the lot. (There were no comments from the public).

Comments:

Mrs. Robinson, Chief Code Enforcement Officer, stated the owner was Eares Kindle Williams in care of Yolanda Williams, she said there has been no contact with the owner and no permit has been taken out; she explained the condition of the property and although it is boarded, it is still blight; the nuisance blight is in effect and am asking for condemnation; Ms. Summersgill said there has been legal service; Mr. Echols asked since it is a new process under the new ordinance, asked if there was any way that any would need to read in the motions; Ms. Summersgill said it was fine going through and normally what you would go through and then if we want to move it to another stage, Council would be notified.

3.  1501 South 4th Street (D4) (Owner  – Jay Properties).   Upon a motion by Mr. Wilson, second by Ms. Woods and unanimously approved for property owner to be given 30 days or February 23, 2017, in which to bring the structure into compliance with the code or demolish the structures and clean the lot. (There were no comments from the public).

Comments:

Mrs. Robinson, Chief Code Enforcement Officer, stated it was the property of Owner, Jay Properties, Inc.  in care of Jackie L. Gaines, there has been no contact with the owner and no permits taken out; she  explained the condition of the blighted duplex property; Legal and personal service provided.

4.  824 Marx Street (D5) (Owner – Edna Mae Benton).  Upon a motion by Mr. Wilson, second by Ms. Woods and unanimously approved for property owner to be given 30 days or February 23, 2017, in which to bring the structure into compliance with the code or demolish the structures and clean the lot. (There were no comments from the public).

Comments:

Mrs. Robinson, Chief Code Enforcement Officer, stated the property was located in District 5; she has service back from the owner; no permits taken out and last contact with the owner was September 2016, the owner was trying to sell the property; she explained the condition of the burned blighted property;  Mr. Wilson said he spoke with Mr. Clark about the property and moved for condemnation.

5.  112 Egan Street (D5) (Owners – Progressive Bank, Harold L & Elnora L McCoy) Upon a motion by Mr. Wilson, second by Ms. Woods and unanimously approved for property owner to be given 60 days or March 25, 2017, in which to bring the structure into compliance with the code or demolish the structures and clean the lot. (There were no comments from the public).

Comments:

Mrs. Robinson, Chief Code Enforcement Officer; there has been service and no permits taken; she spoke with the owner on Monday; she said the property was opened, unsafe, dilapidated, it burned in 2011;  the owner spoke with her about renovations, she explained to Rev. McCoy that what he needed to do was come in, because this is what they want with the nuisance blight and that is renovations and revitalizations, to schedule an appointment and  come in and talk with her and her Director, Mr. Fisher on Monday and to come in with plans on a date and time frame to do it; she is requesting condemnation because it is still in the condition it is in; she said she is asking for condemnation and after compliance, he can come back and undo the condemnation.  Mr. Wilson said he spoke with the property owner and due to flooding and other issues, he is giving him sixty days.

SPECIAL PRESENTATION:  Ms. Woods made a special presentation; The Council’s Distinguished Service Award was presented to Mr. Cordell Blockson, Best Buy Restaurant for his volunteerism of providing free Christmas Dinners to thousands of citizens for 16 years.  This past Christmas 2016, Mr. Blockson’s business, along with volunteers  served 1070 dinners, gave away 1200 toys, 104 bicycles, and 40 coats.

ACCEPTANCE OR REJECTION OF BIDS:

(a) Upon a motion by Mr. Wilson, second by Mrs. Ezernack and unanimously approved to Accept the bids of Central Ready Mix of Monroe, LA and Martin Marretta of Monroe, LA for a one year supply contract of Cement, Sand, Concrete & Gravel Ref # 2017-00000038 for the City of Monroe as recommended by the Director of Administration for complying with the specification.  Both vendors comply with the specifications of the bid and have been cleared by the Tax & Revenue Division. (There were no comments from the public).

(b) Upon a motion by Ms. Woods, second by Mrs. Ezernack and unanimously approved to Accept the bid of Veritiv of Shreveport, LA for a one (1) year supply contract of Computer Paper/Stock Forms Ref # 2017-00000036 as recommended by the Director of Administration for complying with the specifications.  Veritiv complies with the specifications of this bid and has been cleared by the Tax & Revenue Division.  The Divisions will be billed accordingly to purchase. (There were no comments from the public).

(c) Upon a motion by Mrs. Ezernack, second by Mr. Wilson and unanimously approved to Accept the bids of Stuart’s West Monroe, LA, Quill Lincolnshires, IL, Peregrine Corporation, Monroe, LA and Parker Paper of Bastrop, LA for a one (1) year supply contract of Office Supplies Ref # 2017-00000037 as recommended by the Director of Administration for complying with the specifications of this bid.  All of these vendors complies with the specifications of this bid and has been cleared by Tax and Revenue Division. Funds for these purchases will be derived from the Inventory Account. (There were no comments from the public).

(d) Upon a motion by Mrs. Ezernack, second by Ms. Woods and unanimously approved to Accept the bids of TDC, LLC Harcros, Tanner Industries, Ecotech, GEO Specialty, Chemicals, Brenntag Southwest and Thatcher for a one year supply contract of various Water Treatment Chemicals # 2017-00000037 as recommended by the Director of Administration for complying with the specifications.  The vendors of this bid comply with the bid specification and have been cleared by the Tax & Revenue Division.  Funds will be derived from the Chemical Account. (There were no comments from the public).

RESOLUTIONS AND MINUTE ENTRIES:

Council:

(a) Upon a motion by Mr. Wilson, second by Ms. Woods and unanimously approved  to Consider request that City Council is seeking the approval to set a Time and a Date to hold a public hearing concerning the removal of a member of the Board of Adjustment upon written notice and charges.  (There were no public comments).
Comments:

Chairman Echols stated the date for the public hearing would be held on February 14, 2017, during the regular Council meeting.

Department of Administration:    None.

Department of Planning & Urban Development:

(a) Upon a motion by Mr. Wilson, second by Ms. Woods and unanimously approved to Consider request from Sara Bransterrer, Dollar General, 3146 Louisville Ave. for a Major Conditional Use Permit to authorize the use of the existing business to sell beer with consumption off-premise as an accessory use to a retail business. The Comprehensive Zoning Ordinance allows liquor sales for consumption off-premise as a Major Conditional Use in the B-3, General Business/Commercial District. Major Conditional Uses are those uses that require another level of approval, therefore this request comes before the City Council for their approval in addition to that of the Planning Commission. The Conditional Use does not take the place of a liquor license but approves the use of this location for the liquor sales. The applicant still needs to apply for a liquor license.  (There were no public comments).
Legal Department:
1.  ADD-ON.  Upon a motion by Mr. Wilson, second by Mrs. Ezernack and unanimously approved to add to the agenda to Adopt A Resolution authorizing James E. Mayo to enter into and sign a cooperative endeavor agreement between the State of Louisiana, the City of Monroe for funds for the Downtown Development District facilities and infrastructure for river fiver front from through the Office of Facility Planning and Control (Project No. 50-MJ6-07B-09) of the Division of Administration and further providing with respect thereto:  (There were no public comments).
Upon a motion by Mrs. Ezernack, second by Ms. Woods and unanimously approved to Adopt Resolution No. 6860, authorizing James E. Mayo to enter into and sign a cooperative endeavor agreement between the State of Louisiana, the City of Monroe for funds for the Downtown Development District facilities and infrastructure for river fiver front from through the Office of Facility Planning and Control (Project No. 50-MJ6-07B-09) of the Division of Administration and further providing with respect thereto:  (There were no public comments).

Mayor’s Office:    None.

Department of Public Works:

(a) Upon a motion by Mrs. Ezernack, second by Mr. Wilson and unanimously approved to Adopt Resolution No. 6861, authorizing James Mayo, Mayor, to enter into and execute an Engineering Services Agreement between the City of Monroe and Denmon Engineering at the Monroe Regional Airport, and further providing with respect thereto. (There were no public comments).

(b) Upon a motion by Mrs. Ezernack, second by Mr. Wilson and unanimously approved to Adopt Resolution No. 6862, authorizing James Mayo, Mayor, to enter into and execute an Engineering Services Agreement between the City of Monroe and Garver, LLC. at the Monroe Regional Airport, and further providing with respect thereto. (There were no public comments).

(c) Upon a motion by Mr. Wilson, second by Ms. Woods and unanimously approved to Adopt Resolution No. 6863, authorizing James Mayo, Mayor, to enter into and execute an Engineering Services Agreement between the City of Monroe and KSA Engineers, Inc. at the Monroe Regional Airport, and further providing with respect thereto. (There were no public comments).

Comments:

Mr. Echols asked Mr. Phillips what was the general scope of work for the Engineering project; Mr. Phillips stated it was a basic contract with task orders assigned for each project and they will come back to Council.

(d) Upon a motion by Mrs. Ezernack, second by Mr. Wilson and unanimously approved to Consider a request from the Water Pollution Control Center (WPCC) of the Public Works Department for authorization to advertise for replacing four existing Variable Frequency Drives (VFDs) that controls the Effluent Pumps. The estimated cost of these four Drives is $90,000.00.  Funds for this purchase will be derived from the Sewer Division Capital Account. (There were no public comments).

(e) Upon a motion by Mrs. Ezernack, second by Ms. Woods and unanimously approved to Consider a request from the Sewer Division of the Public Works Department to advertise for replacing four existing Variable Frequency Drives (VFDs) in the Standifer High Service Pump Station. The estimated cost of these four Drives is $90,000.00.  Funds for this purchase will be derived from the Sewer Division Capital Account. (There were no public comments).

Department of Community Affairs:    None.

Police Department:    None.

Fire Department:     None.
Engineering Services:

(a) Upon a motion by Mrs. Ezernack, second by Mr. Wilson and unanimously approved to Adopt Resolution No. 6864, authorizing the Purchasing Manager to advertise for bids on Flood Control Improvements to Rochelle Street – Roselawn Street – 11th Street area of Monroe S.P.N. H.010919  Project. The estimated cost of this project is $1,657,950.68.  The DBE Goal is 10% and source of funds State Flood Control Program. (There were no public comments).
Comments:

Mr. Echols asked Engineering for an explanation since the number was a fairly large number and what it would mean for the Garden District and the homes between North 18th Street and the River; Mr. Holland explained that it consists of building a retention pond in the Rochelle and McKeen area, a retention pond, a holding basin for storm water that would eventually run into the Rochelle pump station, it involves moving about 65,000 sq. yards of material, the area will be fenced in, well secured and it has a storm drainage pipe, other utility work such as relocating a water line, a lot of digging and moving of dirt and it will take a year to build the project; Mr. Echols said with this being in a residential neighborhood, asked about the esthetics and if they were working to maintain some of the neighborly esthetics and maybe some of the new crepe myrtles; Mr. Holland said it would be maintained and it would have a tree barrier and fenced in, it will look attractive and will be designed so that it can be maintained;  Mr. Wilson asked how were the DBE’s coming along and if the goals were being met; Mr. Holland stated they are trying to meet or exceed their goals and this project involves a lot of hauling of material and you have specialty items, very large pipes being put in and they are trying to get the contractors to use DBE’s anywhere they can, there is no electrical, but there are modifications at the Rochelle pump station.

(b) Upon a motion by Mr. Wilson, second by Mrs. Ezernack and unanimously approved to Adopt Resolution No. 6865, accepting as substantially complete work done by and between the City of Monroe and Highway Graphics, LLC, for the MLU Central Avenue Striping Project, and further providing with respect thereto. (There were no public comments).

(c) Upon a motion by Mr. Wilson, second by Mrs. Ezernack and unanimously approved to Adopt Resolution No. 6866,  authorizing James E. Mayo, Mayor, to execute Change Order No. Nine (9) to the Wastewater System Improvements Program Basin MR-04/05/07 (a) 2 Rehabilitation Contract, between the City of Monroe and Don M. Barron Contractor, Inc., for an increase of ninety (90) days in the contract time and further providing with respect thereto. (There were no public comments).

(d) Upon a motion by Mrs. Ezernack, second by Ms. Woods and unanimously approved to Adopt Resolution No. 6867, authorizing James E. Mayo, Mayor, to execute a Superseding Entity/State Agreement with the Louisiana Department of Transportation and Development for Kansas Lane Extension US 80 & US 165 H.007289 and further providing with respect thereto. (There were no public comments).

INTRODUCTION OF RESOLUTIONS & ORDINANCES:

(a) Upon a motion by Ms. Woods, second by Mrs. Ezernack and unanimously approved to Introduce an Ordinance adopting and amending the Zoning Map for the City of Monroe, Louisiana and authorizing the Clerk to Publish Notice to rezone a 1.93 acre, more or less, tract of land described as Lots 6, 7, and 8, Square 12 Cole Addition, from R-1, Single Family Residential to R-3, Medium Density Multi-Family Residential, presently located in Ouachita Parish and otherwise known as: 1005 and 1007 University Ave. – Applicant: Louisiana Baptist Convention- (P&Z) (There were no public comments).

(b) Upon a motion by Mrs. Ezernack, second by Mr. Wilson and unanimously approved to Introduce an Ordinance amending and restating the agreement between the City of Monroe and regarding the Kansas Lane Extension identified as State Project No. H.007289, formerly known as Legacy State Project No. 742-37-0016, Federal Aid Project No. H.007289 and reflect changes to the program and further providing with respect thereto. (Legal) (There were no public comments).

(c) Upon a motion by Mrs. Ezernack, second by Mr. Wilson and unanimously approved to Introduce an Ordinance authorizing James Mayo, Mayor, to enter into and execute a Lease Agreement between the City of Monroe and ARE Consultants, Inc. at the airport, for certain property located at the Monroe Regional Airport, and further providing with respect thereto. (Airport) (There were no public comments).

RESOLUTIONS AND ORDINANCES FOR SECOND READING AND FINAL ADOPTION
SUBJECT TO PUBLIC HEARING:

(a) Upon a motion by Mrs. Ezernack, second by Mr. Wilson and unanimously approved to Finally adopt  Ordinance No. 11,747,  authorizing the City of Monroe to take Corporeal Possession of the property described below and sell to Ron and LaRhonda Cloman, all rights, title and interest that the City may have acquired to Lot 9 & E ½ of Lot 8, Sq 6, Biedenharn Addition, Ouachita Parish, 317 Malvern St., District 5, Monroe, La, by adjudication at tax sale dated July 1, 2011, and further with respect thereto. (Legal)

Chairman Echols opened the public hearing and seeing no one come forward, the hearing was closed.
(b) Upon a motion by Mrs. Ezernack, second by Ms. Woods and unanimously approved to Finally adopt  Ordinance No. 11,748,  authorizing the City of Monroe to take Corporeal Possession of the property described below and sell to Abdul Shareef, all rights, title and interest that the City may have acquired to Lot 15, Sq 8, Maryland Addition, Ouachita Parish, 406 N. 23rd St., District 2, Monroe, La, by adjudication at Tax Sale dated July 1, 2011, and further with respect thereto. (Legal)

Chairman Echols opened the public hearing and seeing no one come forward, the hearing was closed.

(c) Upon a motion by Ms. Woods, second by Mrs. Ezernack and unanimously approved to Finally adopt  Ordinance No. 11,749,  authorizing the City of Monroe to take Corporeal Possession of the property described below and sell to Abdul Shareef, all rights, title and interest that the City may have acquired to Lot G, Sq 45, Layton’s 2nd Addition, Ouachita Parish, 1311 Louise Anne Avenue, District 3, Monroe, La, by adjudication at Tax Sale dated July 1, 2010, and further with respect thereto. (Legal)

Chairman Echols opened the public hearing and seeing no one come forward, the hearing was closed.

(d) Upon a motion by Mrs. Ezernack, second by Ms. Woods and unanimously approved to Finally adopt  Ordinance No. 11,750,  amending Ordinance No. 11,471 dedicating a 9 street right of way for Technology Drive located north of Century Link Drive, east of U.S. Highway 165 and west of Bayou Desiard and further providing with respect thereto. (Eng.)

Chairman Echols opened the public hearing and seeing no one come forward, the hearing was closed.

(e) Upon a motion by Mr. Wilson, second by Mrs. Ezernack and unanimously approved to Finally adopt  Ordinance  No. 11,751,  amending and restating the agreement between the City of Monroe, the Louisiana State Department of Transportation and Development and the Ouachita Council of Governments regarding the Kansas Lane-Garrett Road Connector and I-20 Improvements (I-20 and La 594) to reflect changes in the program and further providing with respect thereto. (Legal)

Chairman Echols opened the public hearing and seeing no one come forward, the hearing was closed.

(f) Upon a motion by Mrs. Ezernack, second by Ms. Woods and unanimously approved to Finally adopt  Ordinance No. 11,752,  adopting a Lighting Agreement between the La. State Department of Transportation and Development for the Kansas Lane-Garrett Road Connector and I-20 Improvements, State Project No. H.007300 and Federal Aid Project No. H. 007300 and further providing with respect thereto. (Legal)

Chairman Echols opened the public hearing and seeing no one come forward, the hearing was closed.

CITIZENS PARTICIPATION:  None.

There being no further business to come before the Council, the meeting was adjourned at 6:44 p.m., upon a motion of Mrs. Ezernack and seconded by Ms. Woods.

Mr. Michael Echols
Council Chairman

Mrs. Carolus S. Riley
Council Clerk

Ms. Jacqueline Benjamin
Council Secretary

*For extended details on the Council meeting please call the Council Clerk Monday-Friday at 329-2252; also, a recording of the minutes can be sent via email to you.

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